Contact

Björn von Winterfeld

[Conference Manager & Team Coordinator]

+49 (0)30 81 45 06 21 / 📱 +49 (0)1590 12 99 00 1
[email protected]

Oona Malmi

[Conference Coordinator]

+49 (0)30-81 45 06-19 / 📱 +49 (0)1590 12 99 00 3
[email protected]

Public Procurement & PPP Law

Workshop |

06.11.2025 - 07.11.2025 |

10719 Berlin |

Language: English

European Defence & Security Procurement: Legal Framework & Compliance

This workshop offers a comprehensive examination of the legal framework governing defence & security procurement within the European Union, focusing on Directive 2009/81/EC and its practical application. Participants will gain in-depth insights into procurement procedures, criteria and requirements, relevant case law, and strategic compliance challenges specific to the defence sector. The workshop also addresses key issues such as national security exemption, security of supply and supplier risk management, the balance between transparency and confidentiality in defence contracts, the joint procurement efforts vis-à-vis the Russia war on Ukraine.

Participants receive a certificate upon participation.

+++ For further information, e.g. about the prices, please click on Details +++

+++ Register before 11 September 2025 to avail of our 10% early bird discount! +++

Prices

Participation fees for participation in Berlin:
Reduced fee for public authorities and full-time academics: € 1.460,- (excl. VAT)
Regular fee: € 1.760,- (excl. VAT)

What’s included in the price:

For in-person participation:

High-level trainers;
High-quality learning materials – downloadable after the event;
Experienced conference manager’s support throughout the event;
Coffee and lunch breaks throughout the event;
Lexxion-branded gift bags.

Discount for European Procurement & Public Private Partnerships Law Review (EPPPL) subscribers: € 150,-

VAT will be added if applicable.

+++ Register before 11 September 2025 to avail of our 10% early bird discount! +++

Group Discounts

Group registration of three or more participants will automatically receive a 10% discount.

We offer group discounts upon request. Please contact Björn von Winterfeld at [email protected] or call us at +49 (030)81 45 06 21. We will be happy to assist you with your group registration.

Methodology

A workshop by Lexxion Publishers offers a great learning experience with a hands-on approach. Our high-level experts from EU Institutions, and the private sector will support you in applying complex rules to your practical day-to-day work. To achieve the best results, we employ a mixture of learning methods.

To ensure that you get the best possible understanding of the topics at hand, our Workshop sessions combine theoretical presentations, case study analysis; and highly interactive discussions on practical issues. You will have ample opportunities to present your issues and exchange information and experiences with speakers and participants from other Member States.

Workshop materials will be available to download after the event.

Who should participate?

Any stakeholder from national or international public bodies, EU institutions, academia, industry, or civil society involved or interested in EU Defence & Security procurement, such as:

National authorities:
- Ministries of Defence and National Armaments Directorates
- Armed Forces and Law Enforcement agencies
- Procurement agencies and Central Purchasing Bodies
- National Regulatory Bodies overseeing public procurement
- Public auditors involved in compliance and control
- Other relevant Ministries (e.g., Interior, Economy, Industry)
EU Institutions, agencies and bodies (e.g., DG DEFIS, EDA, EEAS)
Parliamentary and legislative staff engaged in Defence and Security policy
Relevant international organisations (e.g., NATO/NSPA, OCCAR, ESA, OSCE)
Defence and Security industry manufacturers and operators, including SMEs
Academics and researchers in public procurement
Think tanks and data providers in Defence and Security
Legal professionals, including government laywers, in-house counsels and external consultants

Programme

Day 1: Thursday, 6. November | Day 1 | Regulatory Framework, Legal Foundations & Procedures

Chair of the Seminar

Simone Gariglio European Defence Agency, Brussels

09:15

Registration & Welcome Coffee

09:30

Welcome and Introduction Round

09:45

Introduction to the Regulatory Framework: Directive 2009/81/EC

Scope and objectives of the Directive
Exemptions
Defence vs. Security, Military vs. Dual-Use
Overview of procurement procedures and thresholds

Simone Gariglio , European Defence Agency, Brussels

10:15

Defence Procurement vs. the Classic Directive

Differences in procedures and advertising requirements
Eligibility and access to market
Exclusion grounds
Selection and award criteria
Subcontracting
Security of information
Security of supply
Exceptions and Use of flexible procedures
Framework contracts
Transparency and confidentiality
Contract modifications

Dr. Nathan Meershoek , Utrecht University, Utrecht

11:15

Coffee Break

11:45

Procurement Methods & Options Under Directive 2009/81/EC

Available procurement procedures and when to apply them
Use of options and framework agreements
Best practices for specific defence procurements

Simone Gariglio , European Defence Agency, Brussels

12:30

Competitive Award Procedures with Negotiations: Negotiation Fundamentals and Compliance

Comparison between EU and NATO award procedures with negotiations
Foundations of negotiations techniques
Negotiation best practices, limits and compliance.

Antonio Ancora , Principal Officer at NATO, Adjunct Professor at University of Luxembourg, Luxembourg

13:15

Lunch Break

14:15

Article 346 TFEU – National Security Derogation

Legal justification and limitations
Case law shaping its application
Practical considerations for contracting authorities

Dr. Nathan Meershoek , Utrecht University, Utrecht

15:00

EU Financial & Policy Instruments in Defence Industry

Map of the Instruments, objectives and reaching implications
Criteria and requirements for funding
Tension with procurement criteria and requirements

Simone Gariglio , European Defence Agency, Brussels

15:45

Coffee Break

16:15

Case Study – Cross-Border Procurement Challenges

Joint procurement and collaboration challenges
Identifying and mitigating legal and operational risks
Practical decision-making exercise

Simone Gariglio , European Defence Agency, Brussels

17:00

End of Day 1

Day 2: Friday, 7. November | Day 2 | Risk Management, Compliance & Enforcement

09:00

Collusion, Anti-Competitive Practices, Oversight & Enforcement

Forms of collusion and anti-competitive conduct in procurement
Tools for detection and prevention
Oversight mechanisms and enforcement strategies

Simone Gariglio , European Defence Agency, Brussels

09:45

Security of Supply and Confidentiality – Legal & Operational Impact

Drafting effective confidentiality clauses
Balancing transparency and national security needs
Managing security of supply risks

Dr. Nathan Meershoek , Utrecht University, Utrecht

10:30

Coffee Break

Simone Gariglio , European Defence Agency, Brussels

11:00

Practical Exercise: Negotiating with Tenderers in a Competitive Dialogue

Game theory applied;
Competitive Dialogue negotiation challenges;
Discussions;

Antonio Ancora , Principal Officer at NATO, Adjunct Professor at University of Luxembourg, Luxembourg

11:45

Supplier Risk Management in Defence Procurement

Strategic sourcing
Risk mitigation
International best practices

Simone Gariglio , European Defence Agency, Brussels

12:30

Implementing Joint Procurement Procedures – Dos and Don’ts

Identifying and assessing joint procurement opportunities
Market consultation and pre-commercial procurement
Use of voluntary criteria and requirements

Simone Gariglio , European Defence Agency, Brussels

13:15

End of the Workshop

Speakers

Simone Gariglio

European Defence Agency, Brussels

More info

Dr. Nathan Meershoek

Utrecht University, Utrecht

More info

Antonio Ancora

Principal Officer at NATO, Adjunct Professor at University of Luxembourg, Luxembourg

More info

Venue

Hotel H10 Berlin Ku’damm

Joachimsthaler Straße 31-32
10719 Berlin, Germany

Phone +49 (0)30 322922300
[email protected]

Online-Registration

Workshop | 06.11.2025 - 07.11.2025 | 10719 Berlin | Language: English

Further information incl. prices under Details.

Seating limit
The number of participants in Berlin is limited.

Please contact [email protected] if you have technical problems with the booking.

Are you a public authority?

YES, I will take part in

19% VAT (Germany) will be added if applicable. The participation fee covers conference/course materials. If attending face-to-face the participation fee includes drinks and snacks during breaks and warm meals (if indicated).

Teilnehmerdaten | Participant Information

Ticket Type	Price	Spaces
Early Bird / Frühbucherrabatt \| European Defence & Security Procurement: Legal Framework & Compliance \| Berlin Reduced fee for public authorities / Reduzierter Preis für Angehörige einer Hochschule/Behörde	€1.314,00	N/A

Early Bird / Frühbucherrabatt \| European Defence & Security Procurement: Legal Framework & Compliance \| Berlin Regular fee / Regulärer Preis	€1.584,00	N/A

European Defence & Security Procurement: Legal Framework & Compliance \| Berlin Reduced fee for public authorities / Reduzierter Preis für Angehörige einer Hochschule/Behörde	€1.460,00
First name of the participants * Surname of the participants * Position of the participants * Department of the participants * E-mail of the participants * Telephone of the participants
European Defence & Security Procurement: Legal Framework & Compliance \| Berlin Regular fee / Regulärer Preis	€1.760,00
First name of the participants * Surname of the participants * Position of the participants * Department of the participants * E-mail of the participants * Telephone of the participants

Zusammenfassung | Summary

Please select at least one space to proceed with your booking.

Coupon Code

November 2025

06.11.2025 - 07.11.2025, 10719 Berlin

Workshop, Language: English